CrystalSolutions SoleTrader & PraxisClinic FAQ & Forum

Claiming Methods for Self-Employed (Bicycles)

You generally have two options for claiming bicycle costs on your Self Assessment tax return:

1/HMRC Advisory Rate (20p per mile): While not explicitly listed under Simplified Expenses for the self-employed, HMRC often accepts the 20p per mile rate as a "reasonable" estimate of business costs. This is the simplest method and avoids tracking every repair or equipment purchase.

2/Actual Costs Method: You can claim the business proportion of your actual cycling expenses. This includes:Capital Allowances: A portion of the bike's purchase price.Running Costs: Repairs, maintenance, insurance, and safety gear (e.g., helmets, high-vis).Private Use Adjustment: If you use the bike for personal trips, you must reduce your claim accordingly. For example, if 50% of your cycling is personal, you can only claim 50% of the costs

our software covers this and MTD quarterly breakdowns with submission due dates (Q1–Q4)

Claiming Methods for Self-Employed (Bicycles)

You generally have two options for claiming bicycle costs on your Self Assessment tax return:

1/HMRC Advisory Rate (20p per mile): While not explicitly listed under Simplified Expenses for the self-employed, HMRC often accepts the 20p per mile rate as a "reasonable" estimate of business costs. This is the simplest method and avoids tracking every repair or equipment purchase.

2/Actual Costs Method: You can claim the business proportion of your actual cycling expenses. This includes:Capital Allowances: A portion of the bike's purchase price.Running Costs: Repairs, maintenance, insurance, and safety gear (e.g., helmets, high-vis).Private Use Adjustment: If you use the bike for personal trips, you must reduce your claim accordingly. For example, if 50% of your cycling is personal, you can only claim 50% of the costs

our software covers & logs this and car & motorcycle mileage and MTD quarterly breakdowns with submission due dates (Q1–Q4)

Gallery a look inside

— just browse. Click any screenshot to zoom.

https://soul-trade.com/soletrader/st_gallery.html

Gallery a look inside

— just browse. Click any screenshot to zoom.

https://soul-trade.com/soletrader/st_gallery.html

Mileage & Self Assessment
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Mileage log — car, motorcycle and bicycle at HMRC rates
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45p/mile (first 10,000), 25p thereafter — automatically calculated
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Link journeys to patients and practice locations
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Self Assessment summary — income, expenditure, mileage claim, net profit
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MTD quarterly breakdown with submission due dates (Q1–Q4)
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MTD threshold warnings — £50k from Apr 2026, £30k from Apr 2027
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CSV export for accountant

Enhanced Clinical Quality Audit

The Statistics page now includes a dedicated Clinical Quality Audit tab giving practitioners meaningful insight into clinical outcomes across their practice.

Key metrics include average improvement percentage by condition, therapy type and treatment modality, with traffic-light colour coding (green 75%+, amber 50-74%, red below 50%) making performance patterns immediately visible.

The audit table shows — for each condition treated — patient count, total sessions, average sessions per patient, average improvement, and the percentage of cases achieving 75%+ or full 100% resolution. A separate therapy type breakdown allows comparison of outcomes across different modalities.

Additional panels cover prognosis vs actual outcome, referral source analysis, employment type and occupation sector breakdowns, and full demographic charts (age, sex). All data can be filtered by date range or year and by individual practitioner.
The cohort analysis feature, accessible from the Audit page, allows any search result set to be colour-tagged and then analysed as a group — giving the kind of found-set reporting familiar to users of systems like FileMaker.

Now we have field encryption that you can switch ON in Setup, the easiest option is on a live server , internet or intranet ; shared hosting or your own website is now an easier and secure option

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take a look at the Soletrader Gallery

you will we hope have received details of how to register with your s/n
FAQ is for all 3 softwares at the moment as they have a common engine

Soletrader working demo available here https://soul-trade.com/STsoftware.html

where you can also find features and install guide

Feature list here https://soul-trade.com/soletrader/features.html